Life without email is now hard to imagine. Luckily, your Mac comes with a great little program to send and receive emails and there’s a lot of power lurking behind its friendly interface.
We’re going to help you unleash some of this, to help you work better, faster and smarter with your daily email, leaving you with a few extra minutes to concentrate on other tasks.
If you receive lots of email, keeping on top of it takes time. Rules can help by automatically performing tasks on mail as it comes in, based on criteria you set up.
Say you’re subscribed to several mailing lists for theatres and cinemas in your area, and you get a couple of messages from each list a week. Most of these won’t be time-critical, meaning you don’t need them cluttering up your inbox, but you’ll want to go over them at your leisure later.
You can set up a rule that says all emails coming from certain addresses should be moved to a given folder. Rules can be as simple or complex as you want, so you can build yourself a sophisticated filtering system that helps you sort the wheat from the chaff.
To create rules, go to Preferences > Rules and click Add. You can choose whether to apply them retrospectively as well. If you find things are ending up in the wrong places, tweak the offending rule to make things work how you want.